Privacy Policy
Last Updated: October 15, 2026
At Camp Arrowhead for Boys, protecting the privacy and personal information of our campers, families, staff, and website visitors is an important responsibility.
We believe that the trust families place in us extends beyond the time their sons spend at camp. That trust includes how we collect, use, store, and protect the information they share with us.
This Privacy Policy explains how Camp Arrowhead collects and handles personal information through our website, registration systems, and camp operations.
Our website is located at www.camparrowhead.com.
Information We Collect
Depending on how you interact with Camp Arrowhead, we may collect the following information:
Contact information: Names, mailing addresses, email addresses, and telephone numbers.
Camper information: Names, ages, dates of birth, school grades, cabin preferences, and other information relevant to participation in our programs.
Health and medical information: Allergies, medications, medical conditions, emergency contacts, and other information necessary to support camper health and safety.
Registration and payment information: Enrollment details, billing information, payment history, and related financial records.
Staff and applicant information: Employment applications, qualifications, references, and other information relevant to staffing.
Website usage information: Browser type, device information, IP address, pages visited, and other technical information collected through website analytics and cookies.
We collect information directly from families, staff, applicants, and website visitors, as well as through service providers that help us operate our programs.
How We Use Your Information
Camp Arrowhead uses personal information for legitimate camp-related purposes, including:
Processing registrations, applications, and payments.
Communicating with families about enrollment, camp preparation, schedules, and important updates.
Providing appropriate care, supervision, and support for campers.
Maintaining health and safety records.
Managing staffing, employment, and camp operations.
Responding to questions and requests for information.
Sharing camp news, program announcements, and enrollment opportunities.
Improving our website, services, and overall camp experience.
Meeting applicable legal, regulatory, and recordkeeping obligations.
We do not sell camper or family registration information to outside organizations for their independent marketing purposes.
Registration and Data Management
Camp Arrowhead uses CampMinder, a professional camp management platform, to help manage registrations, family accounts, camper information, communications, and related administrative functions.
Families may access their accounts through CampInTouch, CampMinder's family portal, to review and update certain information.
CampMinder maintains its own privacy and security practices, which are described in its Privacy Policy.
Camp Arrowhead also uses Squarespace to host and manage our public website.
We work with these and other service providers to support our operations and expect them to handle personal information appropriately in accordance with applicable agreements and laws.
Camper Health and Medical Information
We recognize that health and medical information is particularly sensitive.
Medical information provided during registration is used to help our staff and authorized healthcare personnel provide appropriate care and respond to medical needs or emergencies.
Access to this information is limited according to staff responsibilities and operational needs.
When necessary, relevant medical information may be shared with healthcare professionals, emergency responders, or other authorized individuals to protect a camper's health and safety.
We do not use camper medical information for advertising or unrelated marketing purposes.
Photographs and Videos
Photographs and videos are an important way we share the Camp Arrowhead experience with families and our broader camp community.
Images of camp activities may appear on our website, social media accounts, promotional materials, or within family photo-sharing services, subject to applicable permissions and agreements.
Families should review the photography and media permissions included in their registration materials.
Parents or guardians who have questions or concerns about the use of their child's image are encouraged to contact the camp office.
We make reasonable efforts to respect family preferences regarding the use of camper photographs and videos.
Sharing of Information
Camp Arrowhead does not sell personal information collected through camp registration to data brokers or third-party mailing lists.
We may share information when reasonably necessary with:
Service providers that support registration, website hosting, communications, payments, and camp administration.
Authorized staff members and healthcare personnel responsible for camper care and safety.
Emergency responders or medical providers when necessary.
Government authorities or other parties when required by law or necessary to protect the rights, safety, and well-being of individuals.
We limit the sharing of personal information to what is reasonably necessary for these purposes.
Website Analytics and Cookies
Our website uses cookies and similar technologies to help it function properly and to understand how visitors use our website.
Cookies are small files stored on your device that may help websites remember preferences, maintain functionality, and measure website traffic.
Our website, hosted by Squarespace, may use:
Essential cookies: Necessary for website functionality, security, and navigation.
Analytics cookies: Used to understand website traffic and improve the visitor experience.
Third-party cookies: Which may be used by integrated services or embedded content.
You can manage or disable cookies through your browser settings. Some website features may not function as intended if certain cookies are disabled.
For additional information, please review the Squarespace Cookie Policy.
Communications and Email
Camp Arrowhead may use the contact information provided by families and prospective families to share important information about registration, camp programs, upcoming sessions, and other camp-related news.
Recipients of optional promotional emails may request to unsubscribe using the instructions included in those messages or by contacting us directly.
Certain operational communications, such as registration confirmations, billing notices, and important camper information, may still be sent when necessary.
Children's Privacy
Camp Arrowhead is an organization dedicated to serving children, and we take their privacy seriously.
Our website is primarily intended to provide information to parents, guardians, prospective staff, and others interested in our programs.
We generally expect parents or legal guardians to provide registration information on behalf of minor campers.
We do not knowingly solicit personal information directly from children under 13 through our public website without appropriate parental involvement or authorization.
If you believe a child has submitted personal information to us without appropriate permission, please contact us so that we can review the situation and take appropriate action.
Information Security
We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, alteration, or misuse.
These measures may include restricted access to sensitive records, password-protected systems, and the use of professional technology providers.
Although we work to protect personal information, no electronic system or method of transmitting data over the internet can be guaranteed to be completely secure.
We encourage families to protect their account credentials and contact us if they suspect unauthorized access to their information.
Accessing and Updating Your Information
We want the information we maintain about campers and families to be accurate and current.
Families can review and update certain information through their CampInTouch accounts.
Parents and guardians may also contact the Camp Arrowhead office to request access to, correction of, or deletion of personal information, subject to applicable legal requirements, identity verification, and necessary recordkeeping obligations.
Some information may need to be retained for legitimate administrative, safety, financial, or legal purposes.
Data Retention
Camp Arrowhead retains personal information for as long as reasonably necessary to administer camp programs, maintain appropriate records, fulfill legal obligations, resolve disputes, and support legitimate operational needs.
Retention periods may vary depending on the type of information and applicable requirements.
When information is no longer needed, we take reasonable steps to delete, securely dispose of, or otherwise appropriately manage it.
Links to Other Websites
Our website may contain links to third-party websites or services, including registration platforms, social media sites, and other resources.
Camp Arrowhead is not responsible for the privacy practices or content of websites operated by third parties.
We encourage visitors to review the privacy policies of those services before providing personal information.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or applicable laws.
When changes are made, the updated policy will be posted on this page with a revised date.
We encourage families and website visitors to review this page occasionally.
Contact Us
If you have questions about this Privacy Policy, how your information is used, or would like to request a correction or update to your records, please contact us.
Camp Arrowhead for Boys
Hendersonville, North Carolina
Website: www.camparrowhead.com
Contact: www.camparrowhead.com/contact
We appreciate the trust families place in Camp Arrowhead and are committed to treating their personal information with care and respect.